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Description
Meetings, Planning and Dissemination Grants are intended to provide support for meetings, planning and/or dissemination activities consistent with the mandate of CIHR and relevant to CIHR Institutes, Initiatives, or Branches.
Activities eligible for funding may include, but are not limited to, the following examples:
- Scientific meetings where the sharing of information takes place (workshops, symposia, conferences, colloquia, etc…);
- Gatherings of health researchers, non-researchers, and/or users of health research where the main objective is to facilitate collaboration among individuals or groups (for example, consensus meetings, planning and/or development meetings, networking and partnership development events);
- Opportunities for knowledge exchange involving stakeholder linkages (to inform practice, care, and/or policy);
- Knowledge translation activities at the end of a CIHR grant when it is appropriate to disseminate the results of the research beyond the traditional scientific community.
The CIHR Institute of Infection and Immunity has a mandate to promote and support excellence in internationally recognized research in the areas of infection and immunity. The Institute interacts with scientists, community groups, non-governmental health organizations and international researchers to identify research priorities, establish partnerships and undertake collaborative research initiatives.
The Institute will provide funding for workshops, symposia and national and international conferences held in Canada, which have a direct relevance to research in the areas of infection and immunity.
The Institute of Infection and Immunity is the lead CIHR Institute for the CIHR HIV/AIDS Research Initiative and will provide funding from this initiative for relevant applications.
Funds Available
CIHR's contribution to the amount available for this initiative is subject to availability of funds voted annually to CIHR by parliamentary appropriations, and the conditions that may be attached to them.
- The total amount available for the current funding opportunity is $115,000. These funds will be divided into 2 pools: $50,000 for general Institute-related applications, and $65,000 for applications related to the CIHR HIV/AIDS Research Initiative.
- In the interest of funding a range of initiatives with limited resources, the Institute of Infection and Immunity will normally provide up to $10,000 in support for workshops/symposia/conferences relating to the Institute's mandate. In exceptional cases, larger amounts, to a maximum of $25,000, may be awarded with appropriate justification by the applicant, including explicit description of the relevance of the event to the mandate and research priorities of the Institute and/or the CIHR HIV/AIDS Research Initiative.
- Meetings, Planning and Dissemination Grants are non-renewable.
- During the ResearchNet e-Submission process, applicants are to apply to the MPD-Infection and Immunity funding opportunity.
- Candidates may suggest up to two additional CIHR Institutes/Branches to which their application is relevant. This information may be used to assist in finding funding partners for the application.
Partner/Collaborator Participation
CIHR is dedicated to identifying and developing collaborations with other funding organizations and stakeholders to enhance the availability of funding for this strategic initiative, and to create, where appropriate, opportunities for knowledge exchange and translation related to the scope of this particular initiative. Applicants are invited to visit the Partner/Collaborator Description section to find a list of partners/collaborators and their respective mandates and/or strategic interests. This list will continue to evolve as new partners/collaborators join in this initiative. The specific research foci and requirements for each partner/collaborator are outlined in the section "Objectives".
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Objectives
The purpose of the Meetings, Planning and Dissemination Grant program is to provide financial support for the broad category of Meetings, Planning and/or Dissemination activities that are consistent with the mandate of CIHR and relevant to CIHR Institutes, Initiatives, or Branches.
The specific objectives of this funding opportunity, announced through the Meetings, Planning and Dissemination Grant program, are:
- To address specific questions or problems important to infection and immunity health research in Canada, with the purpose of reaching a consensus on recommendations or conclusions leading to an improved focus on research issues.
- To support scientific educational symposia with areas of importance to a significant number of Canadian investigators and having direct relevance to infection and immunity health research.
- To facilitate knowledge exchange through limited support of scientific meetings and conferences with content focused primarily in areas of infection and immunity.
- To enhance knowledge translation of the results of research to the broader infection and immunity community.
Relevant Research Areas:
The Institute of Infection and Immunity will provide funding for workshops, symposia and national and international conferences held in Canada, which have a direct relevance to research in any areas of infection and immunity. Symposia and conferences should be national in scope and open to all relevant stakeholders.
The current research priority areas of the Institute are described on the Institute website.
CIHR HIV/AIDS Research Initiative
The Institute is the lead CIHR Institute for the CIHR HIV/AIDS Research Initiative. This initiative, supported by the Federal Initiative to Address HIV/AIDS in Canada, promotes Canadian research and builds research capacity in order to increase our understanding of the virus, the epidemic and effective responses. Through this funding opportunity, the Institute will fund Meeting, Planning and Dissemination Grants that are relevant to the Priorities for the CIHR HIV/AIDS Research Initiative, information for which is available on the Institute website.
Applications are also encouraged for activities that are responsive to the goals of the CIHR HIV/AIDS Community-based research (CBR) Program. Community-based research involves members in all stages of the research process and promotes the active participation of communities in the development of knowledge dissemination strategies. The CIHR HIV/AIDS CBR Program supports initiatives of relevance to both Aboriginal and non-Aboriginal communities addressing the HIV/AIDS epidemic.
Examples of activities eligible for funding from any of the Institute funding pools are provided below. These examples are not intended to be exhaustive and there is no intent to imply that applications for these types of activities would be more successful than for activities not captured in the list below.
- Scientific meetings (workshops, symposia, conferences, colloquia)
- Consensus meetings, planning and development meetings, networking and partnership development events fo health researchers with non-researchers and/or users of health research to facilitate collaboration among individuals or groups
- Events that facilitate uptake of research findings involving stakeholder linkages to inform practice, care, and/or policy
- Events that disseminate the results of research beyond the traditional scientific community
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Eligibility
Please refer to the Eligibility Requirements for CIHR Grants and Awards regarding the eligibility requirements for individuals and institutions.
The following eligibility requirements apply to the CIHR Meetings, Planning and Dissemination Grant program:
- Applicants affiliated with Canadian non-governmental not-for-profit organizations (including community or charitable organizations) with a research or knowledge translation mandate consistent with the mandate of CIHR may be eligible to apply for funds through the CIHR Meetings, Planning and Dissemination Grant program.
- If an organization or institution is uncertain about its eligibility for funding through the Meetings, Planning and Dissemination Grant program, it is encouraged to seek clarification from CIHR staff designated in Contact Information.
- In the context of the Meetings, Planning and Dissemination Grant program, applications are equally welcomed from independent researchers, research trainees, activity/event coordinators affiliated with Canadian non-governmental not-for-profit organizations, and/or community leaders. The Principal Applicant has responsibility for the intellectual direction of the proposed activity/ event as well as administrative and financial responsibility over the grant.
- A Nominated Principal Applicant, who assumes administrative responsibilities for the grant, must be named for each Meetings, Planning and Dissemination Grant application.
- The business office of the institution / organization of an eligible Nominated Principal Applicant will generally administer CIHR funds. If the institution / organization of the Nominated Principal Applicant has not previously signed a memorandum of understanding with CIHR, then additional paperwork will be required as a condition of funding. Additional details will be provided by CIHR. Activities/Events taking place before the funding start date are not eligible to apply to this opportunity.
- Activities/Events starting or taking place before the funding start date are not eligible to apply to this opportunity.
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Guidelines
General CIHR Guidelines
This funding opportunity will follow the General Guidelines for Grant Programs.
Allowable Costs
Applicants should review the Use of Grant Funds section of the Tri-Agency (CIHR, NSERC and SSHRC) Financial Administration Guide for a complete listing and description of allowable costs and activities.
The full application must provide a detailed justification of all costs.
Expenses eligible for support through the Meetings, Planning and Dissemination Grant program include:
- Costs associated with planning, publication, translation, and/or dissemination;
- Fees or honoraria for the preparation of background documents (e.g., environmental scan).
For meetings funded through the Meetings, Planning and Dissemination Grant program, the following expenses are eligible for support:
- Travel and accommodation for participants;
- Meeting rooms and associated meeting costs (e.g., audio-visual equipment, videoconferences);
- Hospitality costs (non-alcoholic refreshments or meals);
- Modest honoraria (up to $500 CAD) for guest experts.
The following costs are not eligible for support through the Meetings, Planning and Dissemination Grant program:
- Stipend/salary support for investigators, research trainees or technical assistants (other than for aforementioned purposes);
- Purchase or maintenance of equipment;
- Operating costs of research projects.
Conditions of Funding
All conditions specified in CIHR General Grants and Awards Policies shall apply to applications funded through this Funding opportunity. Conditions cover areas such as Applicant and Institutional Responsibilities, Ethics, Official Languages Policy, Access to Information and Privacy Acts, and Acknowledgement of CIHR's Support. Successful applicants will be informed of any special financial requirements prior to the release of funds or when they receive CIHR's Authorization for Funding (AFF) document.
In addition to CIHR standard guidelines and requirements, the following special requirements shall apply:
- Within three months after the activity / event, the Nominated Principal Applicant is required to submit a "MPD Final Report" [ PDF (276 KB) | Help ], summarizing the outcomes and describing how the grant funds were used.
- The Institute of Infection and Immunity reserves the right to send an observer to the event at its own expense but without registration fee, or to provide information about CIHR and the Institute to participants at the event.
Access to Information Act and Privacy Act, and the Personal Information Protection and Electronic Documents Act (PIPEDA)
All personal information collected by CIHR about applicants is used to review applications, to recruit reviewers, to administer and monitor grants and awards, to compile statistics, and to promote and support health research in Canada. Consistent with these purposes, applicants should also expect that information collected by CIHR may be shared as described in Use and Disclosure of Personal Information Provided to CIHR for Peer Review.
CIHR as a federal entity is subject to the Access to Information Act and the Privacy Act, therefore the requirements of these two statutes will apply to all information located in CIHR's premises including, without limitation, cost-sharing agreements related to this Funding opportunity and all matters pertaining thereto.
While respecting the application of the Privacy Act to federal entities, all signing parties involved in a collaborative agreement will also be bound by the Personal Information Protection and Electronic Documents Act (PIPEDA). All personal information (as identified by the PIPEDA) collected, used or disclosed in the course of any commercial activity under collaborative agreements related to the Funding opportunity will be collected, used and disclosed in compliance with the PIPEDA.
CIHR Guidelines for Health Research Involving Aboriginal People
The CIHR Guidelines for Health Research Involving Aboriginal People came into effect as policy for CIHR-funded research on July 1, 2008. Applicants whose proposed research will involve Aboriginal People are strongly encouraged to familiarise themselves with these guidelines and in particular with the section "Application of the Guidelines," which outlines the situations in which these guidelines apply.
Policy on Access to Research Outputs
CIHR believes that greater access to research publications and data will promote the ability of researchers and knowledge users in Canada and abroad to use and build on the knowledge needed to address significant health challenges. Open access will promote accessibility to CIHR-funded research and will serve to increase the international visibility of Canadian research. As of January 1, 2008, CIHR grant recipients are reminded to adhere with the responsibilities outlined in the Policy on Access to Research Outputs. Under this policy, grant recipients must make every effort to ensure that research papers and bio-molecular data generated from CIHR funding are freely accessible online.
Communication Requirements
Grant recipients are required to acknowledge the CIHR Institutes, Initiatives, Branches and/or partners providing funding in any communication, materials, or publications related to the activity / event. See CIHR General Grants and Awards Policies, Public Communication and Acknowledgement of CIHR's Support for details on CIHR's communication requirements. The contributing CIHR Institutes, Branches, and/or funding partners will be identified on the Authorization for Funding and decision letter.
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Performance Measurement
CIHR is committed to demonstrating results to Canadians for the money invested in health research. Therefore, processes for monitoring progress and appropriate use of funds, as well as for performance measurement and program evaluation are in place. As a result, funding recipients must:
- contribute to the monitoring, review and evaluation of CIHR's programs, policies and processes by participating in evaluation studies, surveys, workshops, audits and providing data or reports as required for the purpose of collecting information to assess progress and results;
- encourage their associates, trainees and administration to participate in the monitoring, review and evaluation of CIHR's programs, policies and processes as required.
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Review Process and Evaluation
Review Process
The Institute of Infection and Immunity will provide funding for applications that are relevant to (in alignment with) the objectives and relevant areas described in the "Objectives" section.
Relevance Review
The relevance of applications to the Institute or the CIHR HIV/AIDS Research Initiative will be determined prior to merit review. For this process, the Institute of Infection and Immunity and other Partners, as required, will have access to the project titles, the brief description of the proposed activity and the relevance of the application to the objectives and the detailed activity description sections. Applications deemed not relevant to the initiative will be withdrawn from the competition and will not proceed to merit review.
The following relevance criteria will be used in conducting the relevance review:
- Alignment of the objectives of the proposed activity with the specific objectives of the CIHR Institute, Initiative, or Branch offering funding through the Meetings, Planning and Dissemination Grant program
- Applicants seeking exceptional financial support must provide a strong rationale which references the potential for high national or international impact, inclusion of program elements directly relevant to Institute priorities, well-defined knowledge exchange/dissemination activities and substantial leveraging of the Institute investment. This rationale must be summarized in the "Brief Description of Activity" section of the application and documented in the full application.
Merit Review
A CIHR review committee will evaluate the full applications. The review committee will be comprised of CIHR staff and in some cases, external delegates with expertise necessary to conduct the review. Committee members are selected based on suggestions from many sources including the Institute(s) / portfolio(s) and partner(s), following CIHR's Policy on Conflict of Interest and Confidentiality in the context of Merit, Relevance and Peer Review (CCIP).
The review committee will review the applications for merit in the context of the objectives and research priorities outlined in the Meetings, Planning and Dissemination Grant funding opportunities to which the applicant is applying.
Evaluation Criteria
The following set of evaluation criteria will be employed to assess applications:
Activity objectives:
- Clarity of the stated objectives and defined scope
- Likely impact of the anticipated outcomes (consensus, research priorities, guidelines, research project)
Knowledge exchange and/or Dissemination:
- Inclusion of relevant stakeholders (research community, decision-makers, health care providers, etc.) and sectors (private, public, charities)
- Potential to catalyze new initiatives, develop new inter- and multi-disciplinary collaborations among researchers and/or users of research
- Clearly defined dissemination plans for activity outcomes
Feasibility:
- Perceived ability of applicant(s) or coordinating group(s) to meet objectives of Funding Opportunity
- Appropriate budget and justification for amount requested
The following evaluation criteria are specific to this funding opportunity:
- Identification of support, financial and in-kind, from non-CIHR sources
- Extent to which CIHR funds will be leveraged through partnerships
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How to Apply
Note: This funding opportunity requires the use of ResearchNet to apply for funding.
- The application process for this funding opportunity is comprised of one step: Application.
- To complete your Application, follow the steps identified in the Meetings, Planning and Dissemination Grants - ResearchNet "Application" Phase Instructions.
- An overview of CIHR's application processes can be found under Apply for Funding.
- Reminder to applicants: Please ensure that your application is complete (including all required signatures) and submitted on time to CIHR. Effective September 1, 2008, CIHR will assume no responsibility in following-up with applicants who submit an incomplete application. Incomplete or late applications will not be accepted into the competition.
Additional instructions that must be followed for this funding opportunity:
(Note: These additional instructions supersede all other policies or guidelines published by the Canadian Institutes of Health Research, including, but not limited to, the Grants and Awards Guide, the Memorandum of Understanding, etc.)
- In order to be considered for funding, applicants must apply and state the relevance of their proposal to the "Meetings, Planning and Dissemination Grant: Infection and Immunity" funding opportunity.
- Applicants must clearly list partners and indicate their contribution to the organization of the proposed workshop/symposium/conference.
- If you are interested in being considered for funding from the CIHR HIV/AIDS Research Initiative, on the "Provide Overview of Proposed Activity" screen in ResearchNet, in the "Brief Description of Activity" section, please state your relevance to the Initiative and clearly indicate that you would like to be considered for CIHR HIV/AIDS Research Initiative funding.
- If you are requesting funds over the normal limit of $10,000, on the "Provide Overview of Proposed Activity" screen in ResearchNet, in the "Brief Description of Activity" section, justify your request with a summary of how your event specifically aligns with the mandate and priorities of the Institute or Initiative, the impact and quality of the event program, planned knowledge exchange/dissemination activities, and the extent to which CIHR funds will be leveraged. This justification must be supported by appropriate documentation in the body of the application.
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Contact Information
For questions on CIHR funding guidelines, eligibility, how to apply, and the Meetings, Planning and Dissemination Grant application review process contact:
Stephanie Rasia
Program Delivery Coordinator
Meetings, Planning and Dissemination Grant Program
Canadian Institutes of Health Research
Telephone: 613-948-2024
Fax: 613-954-1800
Email: MPD-SRPD@cihr-irsc.gc.ca
For questions about this initiative and the objectives of this funding opportunity contact:
Bruce Moor
Assistant Director
CIHR Institute of Infection and Immunity
The University of Western Ontario
SDRI 214, 1400 Western Road
London, ON N6G 2V4
Telephone: 519-661-3228
Fax: 519-661-4226
Email: bmoor@uwo.ca
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Partner/Collaborator Description
Canadian Institutes of Health Research (CIHR)
The Canadian Institutes of Health Research (CIHR) is the Government of Canada's agency for health research. CIHR's mission is to create new scientific knowledge and to enable its translation into improved health, more effective health services and products, and a strengthened Canadian health-care system. Composed of 13 Institutes, CIHR provides leadership and support to nearly 12,000 health researchers and trainees across Canada.
CIHR Institute of Infection and Immunity
The CIHR Institute of Infection and Immunity supports research and helps to build research capacity in the areas of infectious disease and the body's immune system. Through the Institute's programs, researchers address a wide range of health concerns related to infection and immunity including disease mechanisms, disease prevention and treatment, and health promotion through public policy.
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