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Description
Meetings, Planning and Dissemination Grants are intended to provide support for meetings, planning and/or dissemination activities consistent with the mandate of CIHR and relevant to CIHR Institutes, Initiatives, or Branches.
CIHR-IHDCYH's mandate is to ensure the best start in life for all Canadians and the achievement of their potential for optimal growth and development. IHDCYH promotes health research in the areas of reproductive biology, pregnancy and developmental biology, birth and neonatology, and the health and development of children, youth, and their families.
IHDCYH will provide support or partial support towards workshops or small meetings of investigators, which have direct relevance to the Institute's mandate and research priorities.
IHDCYH defines a workshop or a small meeting of investigators as a meeting of a limited number of persons (usually less than 30 people) individually invited to attend. The majority of participants should hold academic/research appointments in Canada.
Funds Available
CIHR's contribution to the amount available for this initiative is subject to availability of funds voted annually to CIHR by parliamentary appropriations, and the conditions that may be attached to them.
- The total amount available for the current funding opportunity (October 2009 competition) is $50,000.
- The maximum amount awarded for a single grant is $10,000 for up to one year.
- Meetings, Planning and Dissemination Grants are non-renewable.
- During the ResearchNet e-Submission process, applicants are to apply to the MPD-Reproductive and Child Health funding opportunity.
- Candidates may suggest up to two additional CIHR Institutes/Branches to which their application is relevant. This information may be used to assist in finding funding partners for the application.
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Objectives
The purpose of the Meetings, Planning and Dissemination Grant program is to provide financial support for the broad category of Meetings, Planning and/or Dissemination activities that are consistent with the mandate of CIHR and relevant to CIHR Institutes, Initiatives, or Branches.
The specific objective of this funding opportunity is to support workshops addressing important research questions or problems in reproductive and child health. The primary goals of the workshop should be:
- To develop research proposals for the regular CIHR operating grant open competition;
- To reach consensus on research needs, gaps, opportunities; and/or
- To translate research knowledge into changes in clinical practice, health services or policy, or health behaviour.
The workshop program is intended for a single meeting, not repeated funding for annual meetings or conferences.
Relevant Research Areas:
- Causes and prevention of congenital anomalies
- Fetal growth and preterm birth
- Causes, prevention and treatment of major chronic illnesses in children
- Healthy developmental trajectories
- Effects of the physico-chemical environment on reproductive and child health and development
- Improving the health, development and quality of life of children and youth with chronic illnesses and disabilities
- Health of Aboriginal mothers, children and youth
- Maternal health and lifestyle
- Childhood injury and maltreatment
- Indicators of maternal and child health, and access to and quality of reproductive and child health care services
- Mental health and addiction of children and youth
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Eligibility
Please refer to the Eligibility Requirements for CIHR Grants and Awards regarding the eligibility requirements for individuals and institutions.
The following eligibility requirements apply to the CIHR Meetings, Planning and Dissemination Grant program:
- Applicants affiliated with Canadian non-governmental not-for-profit organizations (including community or charitable organizations) with a research or knowledge translation mandate consistent with the mandate of CIHR may be eligible to apply for funds through the CIHR Meetings, Planning and Dissemination Grant program.
- If an organization or institution is uncertain about its eligibility for funding through the Meetings, Planning and Dissemination Grant program, it is encouraged to seek clarification from CIHR staff designated in Contact Information.
- In the context of the Meetings, Planning and Dissemination Grant program, applications are equally welcomed from independent researchers, research trainees, activity/event coordinators affiliated with Canadian non-governmental not-for-profit organizations, and/or community leaders. The Principal Applicant has responsibility for the intellectual direction of the proposed activity/ event as well as administrative and financial responsibility over the grant.
- A Nominated Principal Applicant, who assumes administrative responsibilities for the grant, must be named for each Meetings, Planning and Dissemination Grant application.
- The business office of the institution / organization of an eligible Nominated Principal Applicant will generally administer CIHR funds. If the institution / organization of the Nominated Principal Applicant has not previously signed a memorandum of understanding with CIHR, then additional paperwork will be required as a condition of funding. Additional details will be provided by CIHR.
- Activities/Events starting or taking place before the funding start date are not eligible to apply to this opportunity.
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Guidelines
This funding opportunity will follow the General Guidelines for Grant Programs.
Allowable Costs
Applicants should review the Use of Grant Funds section of the Tri-Agency (CIHR, NSERC and SSHRC) Financial Administration Guide for a complete listing and description of allowable costs and activities.
The full application must provide a detailed justification of all costs.
Expenses eligible for support through the Meetings, Planning and Dissemination Grant program include:
- Costs associated with planning, publication, translation, and/or dissemination;
- Fees or honoraria for the preparation of background documents (e.g., environmental scan).
For meetings funded through the Meetings, Planning and Dissemination Grant program, the following expenses are eligible for support:
- Travel and accommodation for participants;
- Meeting rooms and associated meeting costs (e.g., audio-visual equipment, videoconferences);
- Hospitality costs (non-alcoholic refreshments or meals);
- Modest honoraria (up to $500 CAD) for guest experts.
The following allowable costs are specific to this funding opportunity:
- Administrative and support costs
- In the case of a meeting organized outside Canada, only travel expenses for Canadian participants are eligible.
- In the case of a meeting organized in conjunction with an national/international conference (as a satellite meeting), only the following expenses are eligible upon justification: meeting rooms and associated meeting costs as well as travel expenses for Canadian participants that would not normally go to the national/international conference, and lodging for participants for the period of the satellite meeting that does no coincide with the national/international conference.
The following costs are not eligible for support through the Meetings, Planning and Dissemination Grant program:
- Stipend/salary support for investigators, research trainees or technical assistants (other than for aforementioned purposes);
- Purchase or maintenance of equipment;
- Operating costs of research projects.
Conditions of Funding
All conditions specified in CIHR General Grants and Awards Policies shall apply to applications funded through this Funding opportunity. Conditions cover areas such as Applicant and Institutional Responsibilities, Ethics, Official Languages Policy, Access to Information and Privacy Acts, and Acknowledgement of CIHR's Support. Successful applicants will be informed of any special financial requirements prior to the release of funds or when they receive CIHR's Authorization for Funding (AFF) document.
In addition to CIHR standard guidelines and requirements, the following special requirements shall apply:
- Within three months after the activity / event, the Nominated Principal Applicant is required to submit a "MPD Final Report" [ PDF (276 KB) | Help ], summarizing the outcomes and describing how the grant funds were used.
Access to Information Act and Privacy Act, and the Personal Information Protection and Electronic Documents Act (PIPEDA)
All personal information collected by CIHR about applicants is used to review applications, to recruit reviewers, to administer and monitor grants and awards, to compile statistics, and to promote and support health research in Canada. Consistent with these purposes, applicants should also expect that information collected by CIHR may be shared as described in Use and Disclosure of Personal Information Provided to CIHR for Peer Review.
CIHR as a federal entity is subject to the Access to Information Act and the Privacy Act, therefore the requirements of these two statutes will apply to all information located in CIHR's premises including, without limitation, cost-sharing agreements related to this Funding opportunity and all matters pertaining thereto.
While respecting the application of the Privacy Act to federal entities, all signing parties involved in a collaborative agreement will also be bound by the Personal Information Protection and Electronic Documents Act (PIPEDA). All personal information (as identified by the PIPEDA) collected, used or disclosed in the course of any commercial activity under collaborative agreements related to the Funding opportunity will be collected, used and disclosed in compliance with the PIPEDA.
CIHR Guidelines for Health Research Involving Aboriginal People
The CIHR Guidelines for Health Research Involving Aboriginal People came into effect as policy for CIHR-funded research on July 1, 2008. Applicants whose proposed research will involve Aboriginal People are strongly encouraged to familiarise themselves with these guidelines and in particular with the section "Application of the Guidelines," which outlines the situations in which these guidelines apply.
Policy on Access to Research Outputs
CIHR believes that greater access to research publications and data will promote the ability of researchers and knowledge users in Canada and abroad to use and build on the knowledge needed to address significant health challenges. Open access will promote accessibility to CIHR-funded research and will serve to increase the international visibility of Canadian research. As of January 1, 2008, CIHR grant recipients are reminded to adhere with the responsibilities outlined in the Policy on Access to Research Outputs. Under this policy, grant recipients must make every effort to ensure that research papers and bio-molecular data generated from CIHR funding are freely accessible online.
Communication Requirements
Grant recipients are required to acknowledge the CIHR Institutes, Initiatives, Branches and/or partners providing funding in any communication, materials, or publications related to the activity / event. See CIHR General Grants and Awards Policies, Public Communication and Acknowledgement of CIHR's Support for details on CIHR's communication requirements. The contributing CIHR Institutes, Branches, and/or funding partners will be identified on the Authorization for Funding and decision letter.
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Performance Measurement
CIHR is committed to demonstrating results to Canadians for the money invested in health research. Therefore, processes for monitoring progress and appropriate use of funds, as well as for performance measurement and program evaluation are in place. As a result, funding recipients must:
- contribute to the monitoring, review and evaluation of CIHR's programs, policies and processes by participating in evaluation studies, surveys, workshops, audits and providing data or reports as required for the purpose of collecting information to assess progress and results;
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encourage their associates, trainees and administration to participate in the monitoring, review and evaluation of CIHR's programs, policies and processes as required.
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Review Process and Evaluation
Review Process
CIHR-IHDCYH will provide funding for applications that are relevant to (in alignment with) the objectives and relevant areas described in the "Objectives" section.
Relevance Review
The relevance of applications will be determined prior to peer review. For this process, CIHR-IHDCYH and other Partners, as required, will have access to the project titles, the brief description of the proposed activity and the relevance of the application to the objectives and the detailed activity description sections. Applications deemed not relevant to the initiative will be withdrawn from the competition and will not proceed to peer review.
The following relevance criterion will be used in conducting the relevance review:
- Alignment of the objectives of the proposed activity with the specific objectives of the CIHR Institute, Initiative, or Branch offering funding through the Meetings, Planning and Dissemination Grant program
Peer Review
A CIHR review committee will evaluate the full applications. The review committee will be comprised of CIHR staff and in some cases, external delegates with expertise necessary to conduct the review. Committee members are selected based on suggestions from many sources including the Institute(s) / portfolio(s) and partner(s), following CIHR's Policy on Conflict of Interest and Confidentiality in the context of Merit, Relevance and Peer Review (CCIP).
The review committee will review the applications for merit in the context of the objectives and research priorities outlined in the Meetings, Planning and Dissemination Grant funding opportunities to which the applicant is applying.
Evaluation Criteria
The following set of evaluation criteria will be employed to assess applications:
Activity objectives:
- Clarity of the stated objectives and defined scope
- Likely impact of the anticipated outcomes (consensus, research priorities, guidelines, research project)
Knowledge exchange and/or Dissemination:
- Inclusion of relevant stakeholders (research community, decision-makers, health care providers, etc.) and sectors (private, public, charities)
- Potential to catalyze new initiatives, develop new inter- and multi-disciplinary collaborations among researchers and/or users of research
- Clearly defined dissemination plans for activity outcomes
Feasibility:
- Perceived ability of applicant(s) or coordinating group(s) to meet objectives of Funding Opportunity
- Appropriate budget and justification for amount requested
The following evaluation criteria are specific to this funding opportunity:
- Relevance to the Canadian research agenda in reproductive and child health
- Development of Canadian research capacity in reproductive and child health
- Multidisciplinary and cross-pillar questions or issues
- Multi-institutional representation
- Quality and diversity of the invited participants
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Involvement of partners in planning the workshop
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How to Apply
Note: This funding opportunity requires the use of ResearchNet to apply for funding.
- The application process for this funding opportunity is comprised of one step: Application.
- To complete your Application, follow the steps identified in the Meetings, Planning and Dissemination Grants - ResearchNet "Application" Phase Instructions.
- An overview of CIHR's application processes can be found under Apply for Funding.
- Reminder to applicants: Please ensure that your application is complete (including all required signatures) and submitted on time to CIHR. Effective September 1, 2008, CIHR will assume no responsibility in following-up with applicants who submit an incomplete application. Incomplete or late applications will not be accepted into the competition.
Additional instructions that must be followed for this funding opportunity:
(Note: These additional instructions supersede all other policies or guidelines published by the Canadian Institutes of Health Research, including, but not limited to, the Grants and Awards Guide, the Memorandum of Understanding, etc.)
- In order to be considered for funding, applicants must apply and state the relevance of their proposal to the "Meetings, Planning and Dissemination Grant: Reproductive and Child Health" funding opportunity.
- Include the following in your detailed activity description:
- Relevance:
- What is the location of the workshop? For a meeting to be held in a foreign country, justify why this country rather than Canada?
- What is the topic of this workshop?
- What are the background and rationale for the workshop and how are they relevant to research in reproductive and child health (one page maximum)
- Activity objectives:
- What is/are the objective(s) of the proposed workshop.
- What is the specific question or problem to be addressed, and identify the anticipated outcome of the workshop (grant application, clinical or policy guidelines, consensus on research priorities) (one page maximum).
- Knowledge exchange and/or Dissemination:
- How will the outcome of the workshop be disseminated (published proceedings, guidelines, position paper, research agenda, grant application, etc.)
- Feasibility:
- Attendees: How many people are expected to attend the proposed workshop? Specify the number of Canadians and foreign participants. Identify the workshop participants and speakers, giving brief reasons for their selection, and indicate those who have agreed to take part.
- Detailed budget instructions on ResearchNet must be followed.
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Contact Information
For questions on CIHR funding guidelines, eligibility, how to apply, and the Meetings, Planning and Dissemination Grant application review process contact:
Stephanie Rasia
Program Delivery Coordinator
Meetings, Planning and Dissemination Grant Program
Canadian Institutes of Health Research
Telephone: 613-948-2024
Fax: 613-954-1800
Email: MPD-SRPD@cihr-irsc.gc.ca
For questions about this initiative and the objectives of this funding opportunity contact:
Anne-Cécile Desfaits, PhD
Assistant Director
CIHR-IHDCYH
Telephone: 514-412-4414
Fax: 514-412-4253
Email: anne-cecile.desfaits@cihr-irsc.gc.ca
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